Vacancy in IFES - Finance and Administration Assistant (Banda Aceh Based)

Jakarta, 12 October 2011

International NGO seeks a Finance and Admin Assistant. The primary
responsibilities will be to assist the Finance and Admin Assistant with the
daily operation and implementation of IFES projects in Indonesia. The
position is *based in Banda Aceh* and full time. Anticipated start is
between *24 October and 10 November 2011*.

IFES is an international, nonprofit organization that supports the building
of democratic societies*. **IFES promotes democratic stability by providing
technical assistance and applying field-based research to the electoral
cycle in countries around the world to enhance citizen participation and
strengthen civil societies, governance and transparency.* Founded in 1987 as
a nonpartisan, nonprofit organization, IFES has developed and implemented
comprehensive, collaborative democracy solutions in more than 120 countries.


IFES Indonesia currently receives USAID and AusAID funding to support the
strengthening of the electoral environment in Indonesia. The program
provides assistance to stakeholders such as the KPU and national civil
society organizations. The program has 4 internationals and 23 national
professional staff and is situated in the business district on Jl. Sudirman.



Responsibilities include:



  - Maintain financial and other records in electronic format and hard copy
  in accordance with IFES standard procedures and systems. Organize and
  file all accounting and administrative documents;
  - Assist in the compilation of bimonthly financial reports to IFES
  headquarters;
  - Assist in tracking and controlling IFES accounts;
  - Assist the administration division in office correspondence and
  communications,
  - Assist in logistics and administration for project workshops and
  consultant trips, ordering and receiving goods and office supplies, and
  serving general reception functions when necessary;
  - Assist in circulating and submitting project-related documentation to
  management;
  - Gather, conduct data entry and update data to maintain accountant
  records and
  databases;
  - Report regularly to the Head of Finance and Admin and when required
  also to the Chief of Party;
  - Provide all finance-related documentation;
  - Perform other job-related duties as assigned by supervisor.
  - Travel as required;



Applicants should have:



  - At least 4 years of finance/accounting experience in an international
  environment, ideally with significant experience in implementing democratic
  development projects and international program management;
  - Good organizational skills and diligent attention to details associated
  with documenting activities to maintain accurate and complete program
  records;
  - Fluency in English and Bahasa Indonesia, both written and oral;
  - Records maintenance, information research and database management
  skills;
  - A high level of self-motivation and ability to work autonomously within
  a fast-paced environment;
  - Excellent interpersonal and organizational skills and ability to make
  independent decisions;
  - A degree in accounting is mandatory;
  - Excellent time-management skills;
  - Ability to manage multiple tasks and deadlines;
  - Proficient in the use of Microsoft Office word processing and
  spreadsheet software, data entry, Internet and email and standard office
  equipment;
  - Experience in operating Quick Book 2010 is advantage;
  - Demonstrated initiative, tact and high sense of responsibility and
  discretion and confidentiality;



Interested candidates may send their application in English to:
vacancy@ifesindonesia.org by 17 October 2011. Applications sent after 17
October 2011 will not be taken into consideration. Only shortlisted
candidates will be contacted. No phone inquiries. Please place the position
title in
the subject line of your e-mail.