Vacancy at Caritas Czech Republic

CCR is currently looking for two qualified staff to fill the “ Logistic and Procurement Assistant" position based in Banda Acehand Aceh Selatan


He/she will be involved in the volume
purchasing of equipment, materials, and supplies for CCR project, warehousing
and asset inventory. Work involves doing the procurement process for routine and keeping track of the stages through which
each order is routed until receipt and payment, shipping and receiving
responsibilities for materials purchased including filing damage claims and
shipping out materials being returned for various reasons.
Job title: Logistic &
Procurement Assistant
Code LPA - Field
Supervisor: Logistic and
Procurement Manager
Duty station: Banda
Aceh, Aceh Selatan

Expected duration of
assignment : October 2011 to March 2012

Description of responsibilities :

To conduct procurement process as well as the administrative and filling
maintained in accordance to compliance with Caritas Czech Republic procedure
for documentation purpose and audit;
Prepare and Collect RFQ, SBA, Purchase Order
and ensure that the documents are completed in timely manner and that the
requester is informed of results;
To ensure that the validation process is
respected, that acknowledge are sent to the requester and that follows up are
done on all Request Orders;
Liaise and co-ordinate with the relevant
departments/ functions regarding delivery of supplies and keep all parties
informed of any changes;
Execute the purchase of appropriate supplies
and arrange delivery in a timely and cost effective manner;
Ensure to follow good receiving process
including inspection on delivery and the correct invoice, delivery note/ good
receiving note is signed by concerned parties;
Assist in the maintenance of an accurate and
up-to-date supplier information database for regularly purchased items, and
keep updated on local market conditions;
Update PR tracking and send to Logistics
& Procurement manager on weekly basis;
Prepare monthly report with respect to all
procurement activities and submit to the supervisor on time.
Establish and update Price List, Vendor list,
and Asset Inventory list and send to supervisor on monthly basis
To inform logistics admin assistant about asset procured for registering
and tracking purpose.
Build good relationship with other staff and department, vendor, and
other stakeholder in procurement activity.To conduct tasks and instructions assigned by the
supervisor;
To perform any other duties as requested by
Logistics & Procurement Manager

Reqruitment qualification :

Education :
A minimum D-III degree

Experience :
· 3 (three) years qualifications and/or extensive field experience in
logistics related skills as listed above; procurement, warehousing, asset
management.
· Basic computer skill required
· Organized, with good attention to detail and
developed ability to prioritize tasks to mett tight deadlines and organize work
in a complex institutional setting
· Ability to work overtime and weekends as
needed to oversee delivery in the field
· Diplomacy, tact and negotiating skills.
· Team-working skills.
· Flexibility under pressure and in response to
changing needs
· Ability to travel frequently and at short notice due to organization need
.
Language
:

Excellent Bahasa Indonesia and upper-intermediate level
of English (written and spoken)

How to apply :
· Application must include a cover letter in English and current
Curriculum Vitae with the position code as the subject of the email.
· CV should include 2-3 page professional resume with education, and work
experience (English only) and 3 professional references (not related to/ family
member with) the candidate complete with names, job position and working phone
number for the reference.
· Resumes must have full contact detail of candidate and qualified
candidates should sent the application
to caritas.ceko@gmail.comby COB 6 October 2011