Finance and Admin Officer-REACH Project

Finance
and Admin Officer-REACH Project


Key
responsibility :

To assure, and contribute to the
successful achievements of the Zonal Team goals and objectives in implementing organizational
mission in the zonal office by ensuring quality financial management in programme
and projects.



To
contribute to the provision of management and operational services which enable
the delivery of key support activities and which help other staff within the
zone to perform effectively. More specifically ensure smooth running of office
administration, including office maintenance and coordinating compliance to
organisational Health & Safety policies.



Description
of responsibilities  :



 
  .
  ·          
  To assure and contribute to the successful
  achievements of the REACH team goals and objectives in implementing
  organizational mission by ensuring quality financial management in programme
  and projects
  ·          
  To contribute to the provision of management and
  operational services which enable the delivery of key support activities and
  which help other staff within the project to perform effectively. More
  ·          
  Monitors aids/fund from UNICEF, and carries out
  transfer of fund to the account of project to be carried out so that all the
  fund budget can be immediately used effectively and efficiently in accordance
  with the time-table of program implementation.
  ·          
  Examines and makes recapitulation of project
  monthly financial report/ Budget vs Actual, and ensure that information share
  with other project member regularly so that all the deviation can be
  follow-up by Project team member (program).
  ·          
  Ensure the monthly financial report and all
  financial reports by using the applicable format, and examines and analyzes
  financial report of project, so the financial report is timely, accurately
  completed, using the correct format, and can be immediately followed up by
  relevant parties.
  ·          
  Prepares schedule of external audit, coordinates
  with external audit team in Child Fund Indonesia and socializes the audit
  findings to all relevant parties so the process of audit can smoothly run and

  results of audit can be immediately followed up by the relevant parties.
  ·          
  Carries out examination in work plan and budget
  plan that has been in progress, and prepares detailed budget for the
  subsequent year based on analysis of financial report of programs that have
  been carried out in the previous year so the financial aspects of REACH
  program in National level & including its field level are planned, controlled
  and on track.
  ·          
  Manages, implements and socializes the filing
  system for financial documents of project and operation of the Country Office
  systematically to the project Team, SO all documents are orderly stored and
  easily retrieved when required.
  ·          
  Provides training on procedure of preparing
  financial report, system and financial procedure applicable in REACH
  finance/admin Assistant in the district and to every unit associated with
  project

  finance so every financial report is made in accordance with the applicable
  standard format.
 







Required Minimum Formal Education Level


 Degree Bachelor’s Degree in related field or
    equivalent.
 Minimum
    3 years work experience with INGO, development agency
 Knowledge
    of accounting/bookkeeping, donor requirements & reporting regulations
    – highly desirable
 Successful track record of
    consistent achievement at both Finance, Operational and strategic level,
    demonstrating an ability to spot trends and issues, make critical
    decisions and deliver practical results.
 Proven ability in financial
    management, resource management and managing multiple priorities is
    essential.




Required
Working Experiences:


 Knowledge on UNICEF financial procedures and policy
    desirable. He/she has experience with fund disbursement monitoring, fund
    liquidation, filing and documentation of related finance and
    administration of program implementation; good of inter personal
    communication, good written and verbal Bahasa and English. Ability to work
    productively in a multi-cultural environment.


·      
Minimum 3 years working
experiences with INGO or development agency

·      
Knowledge of
accounting/bookkeeping, donor requirements and reporting regulations

·      
Willing to be located in the
district with limited facilities.

·      
Ability
to achieve results by influence and persuasion.

·      
Fluency
in written and spoken English and Bahasa.